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Meeting Room & Facilities Application & Rental Policy
Please review the Policy document for information about the application process and other important information related to the use of Main Library meeting rooms. This document requires a signature as part of the application. Payment must be received in full prior to reservation confirmation.
- Meeting Room & Facilities Rental Application Packet This document includes:
- San Mateo Main Library Meeting Room & Facilities Rental Policy (must be signed and returned with application)
- Technical Services Request Form
- Suggested floor plans and room set up options
- Meeting Room General Information Sheet (a printer friendly version of the information listed below)
- Alex's Cafe Menu
Maximum Occupancy
Each room can be set up in a variety of different ways to meet your individual needs.
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Oak |
Laurel |
Cedar |
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Theater Style
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142 |
36 |
24 |
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Classroom Style
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60 |
27 |
18 |
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Discussion Style
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48 |
24 |
16 |
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U-Shaped Set-Up
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40 |
16 |
12 |
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Banquet Style
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100 |
22 |
18 |
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Oak |
Laurel |
Cedar |
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Non-Profit Organizations
(with proof of 501(c)(3)
IRS status)
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$150 for 1st 4 hours $25 for each additional hour |
$80 for first 4 hours $15 for each additional hour |
$80 for first 4 hours $15 for each additional hour |
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Residents of San Mateo or Hillsborough
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$100/hr |
$75/hr |
$75/hr |
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Non-Residents of San Mateo or Hillsborough
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$150/hr |
$100/hr |
$100/hr |
| San Mateo Business |
$150/hr
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$150/hr
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$150/hr
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| Non-San Mateo Business |
$225/hr
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$225/hr
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$225/hr
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Music Recitals
(Oak Room Only) |
$75 flat fee for up to 3 hours.
Includes use of the Library's Bosendorfer grand piano
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Security Deposit
For some rentals, a refundable security deposit, in addition to regular fees, is required. The security deposits are $350 for the Oak Meeting Room and $250 for the Laurel or Cedar Rooms.
Additional Amenities
The following amenities are available to enhance use of the community meeting rooms:
- A/V equipment: $30/meeting
- Conference phone: $30/use
- Stage rental
Single (8' wide x 6' deep x16" high): $125 per use
Double (16' wide x 6' deep x16" high): $175 per use
Driving Directions
For your information or to share with your event guests, you may download Driving Directions to the Main Library.
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