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Community Meeting Rooms
General Information
The Main Library offers three community meeting rooms located on the first floor:
  • Oak Meeting Room
  • Laurel Room
  • Cedar Room
The meeting room complex is served by an adjacent kitchen with a microwave oven, refrigerator and sink that is available for use by prior arrangement.  Additional amenities are available. 

For additional information:
  1. Please download and review the application packet listed below.
  2. Email or call the Library Administration Office at (650) 522-7802, Monday through Friday, between 9:00am and 5:00pm to confirm if the room you are requesting is available prior to submitting your application.   

Meeting rooms are available for rental use during the following hours, which must include any set up and clean up time for your event:

  • Monday - Thursday: 8:30am - 8:45pm
  • Friday: 8:30am - 4:45pm
  • Saturday:  9:30am - 4:45pm
  • Sunday:  1:00pm -  4:45pm

Check the Library's Holiday Hours for specific closure dates.

Beginning May 1, 2017, the Main Library garage will be limited to 2-hour parking Mondays – Saturdays during the daytime hours. Click here for FAQ and suggestions for alternate parking and transportation options

Reservation System
for Library Staff

Application & Rental Policy Process

  1. Download and complete Meeting Room & Facilities Rental Application Packet (PDF fillable form)
    This packet includes:
    • San Mateo Main Library Meeting Room Application & Facilities Rental Policy 
    • Technology Services Request Form
    • Closing & Sign Out Checklist
    • Room set up examples
    • Meeting Room General Information Sheet (a printer friendly version of the information listed below)                     
  2. Carefully review the Policy document for process and additional important information related to the use of Main Library meeting rooms.
  3. Print and initial Policy document where noted and sign to confirm you have read and understand the policies.
  4. Return signed Application & Policy, and if requesting AV, include the Technology Services Request Form.  Reservations will be considered on a first come, first served basis up to three months to the date in advance.  If this date falls on a Saturday, Sunday, or holiday, when the Administration Office is closed, reservations can be made on the next day that the Administration Office is open.  In the event of simultaneous reservation requests, applications submitted in person to the Administration Office Monday - Friday, between the hours of 10:00am - 5:00pm will receive priority over applications submitted by fax, email, or U.S. mail.                                                 
  5. Payment must be received at time of application return to confirm reservation.

Maximum Occupancy
Each room can be set up in a variety of different ways to meet your individual needs.

  Maximum Occupancy
Room Approx. Dimensions
(in Feet)
Square Footage
(in Feet)
U-Shaped Banquet
Oak 32x30 960 142 60 48 40 100
Laurel 21x24 504 36 27 24 16 22
Cedar 10x15 150 24 18 16 12 18

  Non-Profit Organizations Private Rentals
Room 501(c)(3)
IRS Status
Resident of San Mateo or Hillsborough Non-Resident of San Mateo or Hillsborough San Mateo City Business Non-San Mateo City Business
Oak $165 for 1st 4 hours +
$25 for each additional
$110/hr $165/hr $165/hr $245/hr
Laurel /
$85 for 1st 4 hours +
$15 for each additional
$80/hr $110/hr $165/hr $245/hr
Music Recitals in the
Oak Room
$120 flat fee for up to 3 hours – includes use of the
Library’s Bösendorfer Grand Piano

Security Deposit
For some rentals, a refundable security deposit, in addition to regular fees, is required. The security deposits are $350 for the Oak Meeting Room and $255 for the Laurel or Cedar Rooms.

Additional Amenities
The following amenities are available to enhance use of the community meeting rooms:

  • A/V equipment: $35/meeting - Review Technology Services Request form for equipment details.
  • Conference phone: $35/use
  • Catering Services: provided onsite by 3 Bees Café - (650) 348-3053 or (415) - 810-3889
  • Stage rental
    Single (8' wide x 6' deep x16" high): $135 per use
    Double (16' wide x 6' deep x16" high): $190 per use

Driving Directions & Library Access
For your information or to share with your event guests, you may download Driving Directions (PDF) to the Main Library. This document also illustrates how to access the meeting rooms prior to Library opening hours.

San Mateo City Hall – 330 West 20th Avenue, San Mateo, CA 94403

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